2021 Annual General Meeting
Saturday, February 26, 2022 from 2:00-4:00pm EST online via Zoom

Register for the meeting link here. Closed captioning, chat, and non-verbal communications tools will be enabled in zoom.

Dear Inc. Members,

We are writing to invite you to our Annual General Meeting (AGM) coming up on Saturday, February 26 from 2:00-4:00pm EST over Zoom. 2021 has brought some major and exciting changes for the Inc. and we’re eager to share them with the membership at the AGM. 

As a not-for-profit organization, the Inc. is run by a volunteer Board of Directors which is elected each annual term by our membership (individuals such as you who support the gallery) at our AGM. The Board of Directors help guide the organization towards its vision while ensuring it is responsible, transparent, and sustainable. The Executive Committee (comprised of Board Co-Chairs, Secretary, and Treasurer) works closely with the staff Directors to inform the core functions of the organization such as finances and human resources. Board members also lead committees dedicated to specific functions of the organization including Programming, Development, Special Events and Fundraising, Facilities, Communications, and equity and anti-oppression (NEW Committee). The AGM will include summary reports to share notable highlights and significant achievements of these committees from the past year.

Members of the Inc. in attendance at the AGM may expect to be presented with notes from the 2020 AGM (the ‘Minutes’) and applications from individuals who would like to join the Inc.’s Board of Directors (the 'Board Slate'). Following review of these applications, members in attendance at the AGM will vote on the inclusion of new applicants to the Board of Directors for a two-year term.

We look forward to telling you about upcoming events and exhibitions, presenting budgets and audited financial statements, updates from our annual giving campaign, and celebrating some incredible successes from the 2020-21 year!

The attached package will help you prepare for the 2021 AGM. The following documents are included:

  • Agenda for the 2021 AGM
  • Minutes from the 2020 AGM
  • Proxy form (if you’d like to assign someone else to attend and vote on your behalf)
  • Board Slate, with applications to the board from the following members:
  • Ayda Ghaffari 
  • Erica Mogentale 
  • Heather Kanabe
  • Jaycee Tu 
  • Jeannie Kim 
  • Rachelle Wunderink 
  • Tyler Matheson 
  • Ashley Watson and Sarah Sproule (renewing for a second term on the board)

Please feel free to review these documents in preparation for voting at the AGM. Click here to view the documents in a new window. If you'd like to become a member or renew your membership, visit our membership page

You can also access our 2020-21 Annual Report which contains summary reports from the board chairs, staff, and each of our volunteer committees, our 2021-2022 Operating Budget, and the 2020-21 audited financial statements.

We’re looking forward to seeing you at the AGM on Saturday, February 26th!

All the best,

Sarah Sproule and Jordyn Stewart
Board Co-chairs, Hamilton Artists Inc.