Annual General Meeting

Dear Friends and Members of the Inc.,

We would like to invite you to our Annual General Meeting (AGM) on Saturday, April 13 from 4:30-5:30pm in person at Hamilton Artists Inc! This year’s AGM will be followed by a silent auction and the launch of the Zine Machine featuring live readings by participating artists from 6-8:30pm. The year 2023 brought major and exciting changes for the Inc. and we’re eager to share them with the membership at the AGM.

As a not-for-profit organization, the Inc. is run by a volunteer Board of Directors which is elected each annual term by our members at our AGM. The Board of Directors help guide the organization towards its vision while ensuring it is responsible, transparent, and sustainable. The Executive Committee (composed of Board Co-Chairs, Secretary, and Treasurer) works closely with the staff Directors to inform the core functions of the organization such as finances and human resources. Board members also lead committees dedicated to specific functions of the organization including Programming, Development, Special Events and Fundraising, Facilities, Communications, and equity and anti-oppression (NEW Committee). The AGM will include summary reports to share notable highlights and significant achievements of these committees from the past year.

Members of the Inc. in attendance at the AGM can expect to be presented with notes from the 2022 AGM (the ‘Minutes’) and applications from individuals who would like to join the Inc.’s Board of Directors (the ‘Board Slate’). Following review of these applications, members in attendance at the AGM will vote on the inclusion of new applicants to the Board of Directors for a two-year term.

We look forward to telling you about upcoming events and exhibitions, presenting budgets and audited financial statements, and celebrating some incredible successes from the 2022-23 year!

Please feel free to review our 2022 AGM package to help you prepare for the meeting. The following documents are included:

• Agenda for the 2023 AGM
• Minutes from the 2022 AGM
• Proxy form (if you’d like to assign someone else to attend and vote on your behalf)

All are welcome to attend and current Inc. members will be eligible to vote. Please note that in accordance with Inc policy, masks will be required while indoors. Refreshments will also be provided to all guests. We’re looking forward to seeing you at our AGM on Saturday, April 13th!

All the best,

Hamilton Artists Inc.